The competition for your attention is raging like fire making business owners easily unproductive. With that in mind, business progress is at risk.
In speaking with many small business owners, I find that productivity took a major hit in the last few months. Employees and top leaders alike are distracted by current events as well as vacation wannabe story telling. I do believe it’s important to make time to take care of our well-being. Yet, having a full fledged attack on our attention is a sure killer to business development and personal growth…if we are not prepared. You need to take the right actions and not spend your time on irrelevant activities. Spending unproductive time equates to losing money.
Some business leaders, deal with productivity in a completely strict fashion. They avoid looking at emails or twitter during the work day, and only work based on calendar appointments. That presents a challenge on being able to deal with problems that arise and are communicated via emails.
Others, respond to every possible call for help from their employees, thinking that if they don’t resolve a problem that is presented to them, the business will stop functioning at its best, i.e. will become unproductive. Although it demonstrates that the business owner is clearly a good problem solver, it doesn’t leverage the team’s strength. Moreover, it doesn’t allow them to grow, so they can become more productive and the business is more effective.
Regardless of whether you decide to adopt using a calendar consistently, or to postpone responding to emails until a specific time of the day (although after work hours may seem a little chancy), the common theme here is to get your mind on one item at a time and to go deeper. If you feel you jump from one thing to the next and you struggle to pinpoint a major step you took, note that this is not a proof that you are productive.
Becoming more productive starts with avoiding distractions consciously and becoming fully present in what you do. Identify the structure that could hold back possible distractions. Consider one of the following:
- Manage your email only during a specific time frame in the day and train your people to know that if their issue is of an emergency nature, they should use other methods of communication.
- Prioritize activities into your calendar
- Allow messages to go into your voicemail, and then check it at a specific time
- Have your assistant give you messages in batches, unless it is an emergency.
- Catalog emails into folders and tabs, and don’t look at anything but your Primary tab during productive hours of your day
If you are still struggling with implementing methods that you know work for others to increase productivity, it’s time to take a closer look at how you can control your own attention from the inside. Work with a Core Energy Coach that has a good understanding of business activities.